Plan Your Conference

The 2013 SRHE Annual Research Conference runs over 3 full days, 11-13 December at the Celtic Manor Resort.

There is a very busy programme with 12 parallel presentation sessions and we hope the following information will help you plan your conference effectively and take full advantage of all the events and opportunities on offer to delegates.

The sessions run through to 2.30pm on Friday 13th December and we respectfully ask all delegates to make travel arrangements accordingly and not to leave the conference early.

Conference Locations
All conference events will be held at the Celtic Manor Resort, Newport Wales. The resort has a purpose built Convention Centre.

Convention Level C1 is the location for all conference plenary sessions.
The main plenary room is the Caernarfon Suite. On the same level, Level C1, is the Caernarfon Foyer and this is where all teas & coffees and all lunches will be served in the breaks. The Caernarfon Foyer is also the location for the evening drinks receptions, the Exhibitor Stands and Poster Sessions and the Conference Information Desk.

Convention Level C2 is the location for all the breakout rooms for paper presentations in the parallel sessions. Breakout rooms on Level C2 are: Beaumaris Lounge, Beaumaris 1&2; Caldicot; Caerphilly; Cardiff; Chepstow; Conwy 1&2; Denbigh 1&2;Raglan.

Conference Registration
Conference Registration is in the main Hotel Foyer upon arrival at the hotel. After registration on Day 1, Wednesday 11th December this Registration Desk will close at 4.00pm and any late arrivals or Day delegates arriving after this time on Day 1 should register at the Conference Information Desk located outside the Caernarfon Suite on Convention Level C1.

Hotel Check In
All residential delegates are accommodated in the Resort. On arrival all delegates should check in at the main hotel reception. Where rooms are prepared, delegates will be able to go straight to their rooms. Where rooms are not ready for immediate occupation luggage should be left with the concierge and delegates will be given a time from which keys will be available for collection.

Conference Materials
On registration you will receive a Conference Programme and Book of Abstracts. This contains all programme information on the scheduling of plenaries and paper presentations plus details of all authors and their abstracts for the full 3 days of conference. In the delegate packs you will also have a detailed Conference Timetable of all events showing the room locations for every conference event and presentation session. This is kept separate from the programme so that it can take account of any last minute changes. You should aim to have this timetable with you throughout the conference as this will be a key document in locating sessions and finding your way around. Also included in delegate packs is a Floor Plan of breakout rooms. The items in bold are the materials which you should aim to have with you each day. This will help you to navigate your way around the various events and twelve parallel sessions.

Paper presentations (symposia, individual papers, discussion workshops)
There are a total of 12 parallel sessions running at any one time for the presentation of papers and the room locations and the different types of presentations are clearly indicated on the Conference Timetable sheets.

Conference Meals
The conference delegate package includes breakfast & lunch on all days and dinner on Wednesday 11th December. The Conference Gala dinner on Thursday 12th December is an additional event and tickets are £42 a head for an excellent three course meal with wine. For delegates who have not pre-booked, Gala Dinner tickets can be purchased from the Conference Information Desk during the conference. Delegates not attending the Conference dinner are entitled to a meal (not including drinks) in the Olive Tree Restaurant in the Lobby level of the Resort as part of the conference package.

Wednesday 11 December 2013. Dinner for Residential Delegates 19.00-21.30. The resort has a number of different restaurants and on the Wednesday evening delegates may take dinner at one of four excellent restaurants; The Olive Tree and the Patio in the hotel itself and the Rafters and the Lodge situated in the resort grounds with transport provided in hotel shuttle coaches which run continuously. Delegates wishing to get a preferred time or location for dinner are encouraged to pre book here. Otherwise reservations should be made on arrival at the Dinner Reservations desk situated in the main hotel lobby. Each restaurant will offer a SRHE Conference menu for delegates to choose from. Delegates will be responsible for any drinks ordered.

International delegates, first time attenders at conference and any delegate making an individual dinner reservation are warmly invited to join a conference table hosted by the SRHE in the Olive Tree restaurant at 20.00hrs. Please state SRHE table when making your reservation.

If Non-residential delegates wish to have a meal at the Resort on this night, please book this with the Conference Information Desk in advance. The cost is £30 for a two course meal.

Plenary sessions & Social events